PRIVACY AND SECURITY POLICY
IUC EVENTS PERSONAL DATA PROTECTION AND PRIVACY POLICY
In accordance with the Law No. 6698 on the Protection of Personal Data (“KVKK”), IUC Danışmanlık ve Risk Yönetimi Ltd. Şti. (“the Company”), as the data controller, is committed to protecting the privacy of personal data obtained through its website (www.iucevents.com), mobile applications, and other digital platforms. This Policy explains the principles, purposes, and legal bases regarding the collection, processing, transfer, and protection of personal data shared with us by users and participants.
1. PRINCIPLES FOR PROCESSING PERSONAL DATA
Personal data is processed in accordance with Article 4 of KVKK and the following principles:
• Lawfulness and fairness,
• Accuracy and up-to-dateness,
• Processing for specific, explicit, and legitimate purposes,
• Being relevant, limited, and proportionate to the purposes,
• Retaining only for as long as necessary or as required by law.
2. CATEGORIES OF PERSONAL DATA PROCESSED
Depending on the nature of your interaction with the site, the following data may be processed:
Event Participants (Individual or Corporate):
• Identity Information: Name, surname, title (if applicable), institution/company name
• Contact Information: E-mail, phone number, address (if applicable)
• Registration Details: Event type and date, participation preferences, event history
• Transaction Security: IP address, session data, username (if applicable)
• Financial Information: Payment history, invoice details
• Marketing Data: Communication preferences, cookie data, subscription to newsletters
Visitors:
• IP address, browser activity, pages visited, cookie data, session duration
3. METHODS OF DATA COLLECTION
Your personal data is collected via:
• www.iucevents.com website,
• Registration forms,
• Payment and invoicing systems,
• Contact and support channels,
• Electronic newsletters and e-mails,
• Customer service interactions,
using both automated and manual methods, in written, verbal, or electronic form, in compliance with applicable legislation.
4. PURPOSES OF PROCESSING PERSONAL DATA
Personal data is processed for the following purposes:
• Managing registration and payment for events,
• Providing information before and after the event,
• Issuing participation certificates,
• Sending promotional content (with your explicit consent),
• Improving user experience and digital services,
• Conducting statistical analysis and performance measurement,
• Sending announcements and notifications to subscribed users,
• Responding to legal obligations and government requests,
• Managing user feedback, complaints, and support requests,
• Ensuring data and transaction security, preventing abuse or fraud,
• Internal reporting and strategy development
5. LEGAL BASES FOR DATA PROCESSING
Your data may be processed based on the following legal grounds:
• Your explicit consent,
• Necessity for performance or formation of a contract,
• Legal obligations of the data controller,
• Publicized by the data subject themselves,
• Necessity for the establishment, exercise, or protection of a right,
• Legitimate interests of the data controller (provided that the data subject’s fundamental rights and freedoms are not violated).
6. DATA TRANSFERS
Personal data may be shared with third parties in accordance with Articles 8 and 9 of KVKK and within the following scope:
• Service providers involved in event organization,
• Payment, invoicing, and email infrastructure providers,
• Cloud services and hosting companies,
• Legal authorities upon request,
• Partners and collaborators who process the data under confidentiality agreements for operational purposes
All necessary legal and technical safeguards are taken when transferring data, including data processing agreements with external providers.
7. COOKIE POLICY
Cookies are data files stored on your device by websites you visit. Cookies used on www.iucevents.com enhance the user experience, remember your preferences, and allow us to provide personalized content. You can modify or restrict the use of cookies through your browser settings. For more details, please review our [Cookie Policy].
8. DATA SUBJECT RIGHTS
According to Article 11 of the KVKK, data subjects have the right to:
• Learn whether their personal data is processed,
• Request information if it has been processed,
• Learn the purpose and appropriateness of the data processing,
• Know the third parties to whom the data is transferred (domestic or abroad),
• Request correction if data is incomplete or inaccurate,
• Request deletion or anonymization within the legal scope,
• Request notification of these actions to third parties,
• Object to results arising from automated data analysis,
• Request compensation if data has been used unlawfully and resulted in damage.
Requests related to these rights may be submitted via secure electronic signature, e-mail, notary public, or in person to the following contact address:
Address: Yıldız Posta Cad Vefabey Sok Yeşil Apt No:9 K.5 Dr 10-11 Gayretteoe/Beşiktaş/İST
Email: team@iucevents.com
9. DATA SECURITY MEASURES
To ensure data protection, the Company implements technical and administrative measures including but not limited to:
• Logging access to personal data,
• Using firewall and antivirus systems,
• Controlling internal access authorizations,
• Providing KVKK compliance training to staff,
• Obtaining confidentiality and data protection commitments from suppliers and employees,
• Enforcing internal data retention and deletion policies